Admissions & Enrolment CRMTurn enquiries into enrolments
Capture enquiries, track applications and convert enrolments with a pipeline built for education — from the first phone call to a taken seat, without a paper form in between.
Why
Admissions
Turn enquiries into enrolmentsEvery enquiry in one pipeline — answered while the family is still deciding.
Filled in once
The application a family fills in becomes the student record on enrolment day, with no name copied again.
Answered while deciding
A family that hears back the same afternoon is still considering you when the other letter arrives.
The list stays
When a counsellor leaves, the enquiries leave with their notebook; here the list belongs to the office.
Every seat explainable
Months later you can show a parent exactly how a merit list ran and where their child stood.
Today
An enquiry arrives as a phone call, a form at a fair, a message on WhatsApp — and each lands in a different notebook. Families wait to hear back, forms wait on desks, and by the time the office replies, the family has chosen somewhere that answered first.
What we did about it
One pipeline for every enquiry, wherever it arrives. Applications come in online with the documents attached, the office can see exactly where each family stands, and an offer goes out with the fee link in the same message.
Inside
Admissions
From the first callto the taken seat
Every enquiry, one list
Website, fair, phone call or WhatsApp — each lands in the same pipeline, none in a notebook.
Documents, checked calmly
Uploaded once, reviewed on screen, and chased automatically when something is missing.
The offer with the fee link in it
Accepted today, paid today, enrolled today.
Where families pause
See where applications stall, and fix the step instead of blaming the season.
The visit
Open days and campus tours booked like a table — reminders included.
Seats, settled fairly
Quotas, merit lists and allotments kept in the open, on the record.
A form per programme
Each intake asks its own questions and its own documents, arranged by the office before applications open.
The family you already know
A sibling already on the roll, or last season's applicant, shown on the enquiry before anyone calls back.
What changes
Who stops waiting to hear back
A family hears back while they are still deciding. The office spends its time talking to people instead of hunting for their forms. And enrolment day becomes the record’s beginning, not a stack of paper to re-type.
Admissions officers
Every family visible — nothing lost between the fair and the follow-up.
Applicants & families
Apply from home, see where you stand, pay when you accept.
Institutional directors
A season you can steer while it is still happening.
A day
with it
One family, from enquiry to enrolment
Everything is written once, at the desk where it happens, and read everywhere it is needed afterwards.
The enquiry
A family shows interest — and lands in the pipeline, not a notebook.
The application
Filled in from home, documents attached, progress visible to both sides.
The decision
Reviewed on the record, with nothing waiting in a drawer.
The enrolment
Offer accepted, fee paid, and the student record begins — already complete.
Controls
Every seat given, answerable months later
Admissions is the season families question afterwards, so who saw a file, who signed an offer and how a list ran stay recorded.
Who sees which families
A counsellor sees the families in their own hands, a programme's review panel sees only its applicants, the head sees the season.
Who moved the file
Each stage an application passes, and each certificate marked verified, carries the name of the person who did it and the day.
A family's circumstances
Income declarations, category papers and a counsellor's note on a family sit with the people deciding, not with everyone answering the phone.
The offer that is signed
No offer letter goes out, and no seat is given out of turn, until the person entitled to allow it has said so.
The office keeps the list
The enquiry list belongs to the institution, not to a counsellor's notebook, and the whole season comes out when you ask for it.
The fair desk keeps working
At a fair or a counter with a queue, enquiries and forms still go in, and join the pipeline when the line returns.
Works
with
One record,not one more system
Admissions can be adopted on its own. It is worth more beside the rest, because a record entered once is known to all of them — nobody types the same student in twice.
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
Explore LibMSLearning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
Explore LMSInstitutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
Explore IMSExamination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
Explore ExamsFees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
Explore FinanceHR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
Explore PeopleFleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
Explore TransportHostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
Explore HostelPlacements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
Explore PlacementsAlumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
Explore AlumniAccreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
Explore ComplianceRecords & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
Explore RecordsInventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
Explore StoresResearch & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
Explore ResearchHealth & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
Explore CareeOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
Explore eOfficeBoard, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
Explore MeetingsInternal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
Explore IQACQuestions & Answers
Before the next admission season opens
Can we start with an admission season already under way?
Yes. The enquiries and part-filled applications you are already holding come in as a list and keep the stage each had reached, so nobody restarts a conversation a family has already had. The forms sitting on desks are entered once; after that no name is copied again.
Do families have to apply online themselves?
No. A family that would rather come in still comes in, and the office fills the form in with them at the counter — on screen rather than on a pad. What changes is where the form goes afterwards, not who is welcome to walk through the door.
Does it decide who gets a seat?
No. Quotas, cut-offs and the order of a merit list are yours to set, and it only runs the rule you wrote. A committee can still overrule a list, and that decision is kept on the record with the rest — so months later you can show a parent how the list ran and where their child stood.
Do we still verify original certificates ourselves?
Yes, and that part stays with your desk. What is uploaded is read on screen and chased when something is missing, so a family arrives with the right papers in hand, and the person who saw the originals is noted against the file. The judgement is still made by someone who knows what they are looking at.
Get
started
Bring Admissions to your institution
See Admissions & Enrolment CRM on your own data — we'll set up a guided demo for your team.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud