There is nothing to mark here,and a great deal to notice
A preschool is asked almost nothing academic. It is asked who was with the children this morning, who took a child home at half past twelve, whether the temperature was mentioned to anybody, and what a teacher has actually noticed about a child since April. All of that is written down by hand, usually by someone with a child on their hip — and then written again in the diary, in the parents’ group and in the file kept for the day somebody comes to look. We followed those records and made them one, because a setting that keeps four versions of the same afternoon has no version it can stand behind.
What
changes
What preschools get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how preschools actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
Written at admission, read everywhere
A child's details, her allergy and her doctor's name are written when she joins — the roll, the fee book and the van list read that.
An evening that stays hers
The copying that used to happen from a phone at home, long after the gate shut, is not waiting for her any more.
Notes a family can take further
When a family wonders whether to ask somebody about their son, what you can hand them is what was noticed, week by week.
One account, whoever you ask
A parent asking the helper at the gate, the class teacher or the office about this morning hears one account, not a different one from each.
Nothing rests on one adult
A graze, a child who barely ate, a mother who asked to be rung — the afternoon adults read it instead of being told in passing.
An account made at the time
When a family rings upset about something earlier in the term, the answer is what adults entered at the time, not what anyone recalls now.
What we
keep finding
Where the recordbreaks
A preschool is trusted with children who cannot tell anyone afterwards what happened to them. That is the whole of the job, and it means almost nothing here is a mark and almost everything is a fact about people — who was in the room, who came to the door, what somebody noticed, whether it reached the parent. None of it is hard to write down. The difficulty is that each piece gets written somewhere it can never be read beside the others, by an adult who was holding a child at the time.
The two ends of the day are the whole record
A child arrives with a grandmother and leaves with whoever is at the door at half past twelve. The adults allowed to collect her were named on an admission form in April, this morning’s change came as a message to a teacher’s phone, and the person actually handing her over is carrying somebody else. A child this age cannot correct any of it, and there is no register anywhere that will show, later, that the handover was ever questioned.
The room is covered by whoever is free
A helper is called to the gate, a teacher goes home unwell, and a room quietly holds more children than it should for the rest of the morning. Nobody writes that down, because nobody was ever asked to write it down. The same is true of the file behind each adult — the qualification, the health check, the police verification that carries a date and has to be run again — which sits in a folder in the office rather than beside the roster deciding who is left alone with a room.
There is no mark, so the record is what somebody noticed
She has started sharing. He still will not speak in a group. She is holding a pencil differently this week. It is written on a slip during a busy morning and dropped in a tray, and it is meant to become the portfolio and the progress card the family is shown. In practice the folder is filled the week before the parent meeting, out of memory, and the months of noticing that would have shown a child’s actual shape are gone.
The day’s word home is written three times
Once in the diary in the bag, once into the parents’ group from a phone in the evening, and once in the medical corner’s register if there was a temperature. The family gets a photograph and a line. The setting keeps three half-records of the same afternoon, and none of them belong to the child. When a mother asks in October whether her son has been eating, the diaries went home months ago and the group has scrolled.
How it
runs
A day made of small handovers, each one written down where it happened.
- 0108:30
The door opens
Each child is signed in by the adult who brought her, on a phone held at the door. The room’s roll is complete before the first circle, and a family running late has already said so rather than being telephoned about it.
- 0209:15
The room knows who is in it
Adults are marked against the room they are with, so covering for a teacher who has gone home unwell becomes a decision somebody makes rather than something that simply happens. What stands behind each adult — the verification, the health check and when the next one falls due — sits beside that roster instead of in a folder downstairs.
- 0311:00
The noticing is written where it happens
A line about what a child did, typed while it is still true, against that child and nobody else. Come the end of the year it is months of observation rather than a folder filled in a hurry, and the progress card a family is shown is read off it, in the setting’s own words.
- 0412:30
The handover
The person at the door is one of the adults the family has named, and a change a parent made this morning is on the record before the van leaves. A child going home by van is signed off at the stop by the attendant, to the person who met her there — so both ends of that journey are somebody’s entry rather than somebody’s assumption.
- 05Evening
The day goes home once
The meal, the nap, the bump on the knee and the medicine given at eleven were entered by the people who were there, so the word to a family is the record itself and not a second telling of it. Fees, the van seat and the term’s observations belong to the same child — and are still there when a big school asks what she was like.
Behind
that day
Start with one desk. The rest can wait.
The apps for preschools come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions preschools ask us
We are being told to register now. Will this fill that in for us?
No. Registration and renewal are still an application your head makes, on the state’s own form and to its timetable, and what is asked for differs from state to state and has been changing. What changes is where the answers come from. The children by age band, the enrolment forms, the staff and their qualifications, the health checks, the safety walk and what it found are written down as they happen, in one place — so preparing the file is a question you ask your own records rather than a fortnight of hunting for things everybody already wrote down once. When the form changes shape next year, what changes is the form.
A parent rings to say her brother is collecting today. What then?
Somebody still has to decide whether that is all right, and it should be a person who knows the family. What the record does is move the decision to the door instead of the memory of whoever took the call — the named adults sit on the child’s record, a parent can add or withdraw one, and the person handing over at half past twelve sees the change without having to be found and told. The rest you carry on doing exactly as you do: the photograph, the password the family chose, the helper who knows the face. None of that is replaced. It is written down.
Do we have to stop using the diary and the parents’ group?
No, and we would not push you to. The diary going home in the bag is something families keep and children are proud of, and a photograph landing at noon does something no record does. What we would ask is that the fact is written once, where it belongs to the child — the meal, the nap, the temperature at eleven, the dose and who gave it — and that the message home is the second telling of it rather than the only copy. A group scrolls, and a teacher who leaves takes her phone with her. A record does neither.
Our teachers have a child in their arms all morning. Will they use this?
Only if an entry costs less than the slip of paper it replaces, and that is the bar the whole thing has to clear — a line typed with one hand. So the entries are small and made where they already stand: at the door, in the room, at the meal table, at the gate. What we will not pretend is that this takes work off a person who is holding a child. It takes away the second and third writing of the same thing, which is the part that happens after the children have gone home.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your preschool
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud