A school and a boarding house,keeping one record of the same child
A boarding school is a school and a home wearing one name. The office keeps a pupil — admission, attendance, marks, fees — and the house keeps a boarder — the bed, the night roll, the leave slip, the dose given before lights out — and the same child is written into both, separately, every day of term. We joined the two halves, because the questions this kind of school is asked are rarely academic ones. A parent ringing in the evening, or an inspector asking who was in the building on a particular night, should meet one record rather than a shelf of registers and somebody’s memory.
What
changes
What boarding schools get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how boarding schools actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
Corrected once, not in every book
When a parent's number changes or a boarder moves dormitory, it is altered once, not in every book that copied it at admission.
The evening back in the house
The housemaster who wrote the day up after lights out has that part of the evening back, for prep and for the new boarders.
A term read in one sitting
Before a review or a parents' meeting, one boarder's term is readable end to end — the sick bay, the missed prep, the weekends away.
Asked once, not every term
Consent to treat, the food he cannot eat, the number to ring at night — given once and kept current by a message, not a form.
The handover, written down
Whoever comes on duty reads what the afternoon left behind — the boy upset at tea, the medicine still to give — instead of being told in passing.
A concern with its own trail
A worry raised in the house is written when it is raised, with what followed and by whom; deciding to report stays a person's duty.
What we
keep finding
Where the recordbreaks
A boarding school is trusted with the hours nobody else sees — the evening, the night, the weekend a child does not go home. The house writes those hours down carefully, in books the school office never opens, and the office writes the same child down again in books the house never opens. Nothing is actually missing. It is that no one place holds enough of it to answer the parent who rings, or the housemaster standing on a landing counting heads.
The house and the office keep separate children
The class teacher marks a boy present at assembly, the housemaster marks him in at night, and neither entry can be seen from the other side of the campus. The pattern that would have shown something was wrong — the infirmary again, prep missed all term, a fee that quietly stopped — is split between books that nobody reads together.
Leave depends on the adult at the gate
A child goes out for an exeat with an uncle named on a form filled in at admission, and the gate keeps its own book of who left with whom. Whether the parent approved it this time, and when he is due back, sit in different places, and they are only ever assembled after somebody fails to return.
The medicine round leaves no trail
A dose is given before lights out and written in the infirmary book; the allergy that matters was written on an admission form; the counsellor keeps her own file. The housemaster deciding whether a child should travel home for a wedding is reading none of them.
The term bill is added up by hand
Boarding, mess, laundry, the trip he went on and the pocket money drawn at the house safe are each written in a different place, and somebody totals them at the end of term. When a parent queries a line — he was at home then, he never went on that trip — the working has to be rebuilt out of the books rather than read off an account.
How it
runs
A day that begins before assembly and is not finished until every bed is accounted for.
- 0106:45
The house wakes
The morning roll is marked on the landing where it happens, and it is the same attendance the school office reads at assembly. Nobody carries a list downstairs to be typed in again.
- 0211:00
The infirmary writes it once
A boy reported sick before breakfast; the visit, the dose and the follow-up are entered by the person who gave them. His housemaster sees that he is off games and due back tomorrow, and the file behind that stays where it was.
- 0316:30
An exeat is approved
A parent approves the weekend from wherever they are, and the adult collecting is the one already named on the child’s record rather than a name written at the gate. The gate, the house and the mess all know before the car arrives.
- 0421:40
The night roll
Each floor is marked where the beds are, so a missing boarder surfaces as a name rather than as a count that will not come right. An empty bed raises its question at the moment it is noticed, not at breakfast.
- 05End of term
Everyone travels at once
Departure dates, trains, the station run and the adult meeting each child at the other end sit against the records the house has been keeping all term. The statement that goes home — boarding, mess, the trip, the pocket money drawn at the house safe — is read off the same record rather than added up out of the books.
Behind
that day
Start with one desk. The rest can wait.
The apps for boarding schools come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions boarding schools ask us
Who can see a boarder’s infirmary or counselling record?
You decide, and the record keeps who looked. What is different in a boarding school is that the person who has to act at night is not a teacher — a housemaster or a matron can be given only the part they must act on, a dose due, a child not to be left alone this week, without the record behind it. Where we cannot help you is drawing those lines: a school that gives every house login everything will get exactly that, and children tell each other what is written about them. Start narrow and widen it when somebody is genuinely blocked.
Does this replace our house registers and the gate book?
Not unless you want it to, and plenty of houses will keep both for a while yet. The night roll and the gate movement are worth having on the record because they are what somebody asks about afterwards; the housemaster’s own notebook, holding the things he is still thinking about, is not something software should ask for. What we would say is that once the roll is being marked on the landing, keeping the paper one as well is exactly the copying we set out to remove — retire it when nobody is reaching for it.
We are inspected and re-registered. Will this file that for us?
No. Registration, renewal and whatever your board or the state asks for are still applications your head makes and signs, on somebody else’s form and to somebody else’s timetable. What changes is where the answers come from — staff and their verification, the roll for a night somebody asks about, the health checks, the safety walk that was done and what it found are written down as they happen, in one place. Preparing the file becomes a question you ask your own records rather than a scramble round the houses for things everyone already wrote down once.
Parents ring the housemaster’s mobile every evening. Does that stop?
Some of it should not stop, and we would not try to end it — a parent who is worried wants a person, not a screen. What can go is the calls that are only asking for a fact the school already holds: that he arrived, that he ate, that the fever broke, that leave was approved. When those reach the family without being asked for, the calls that remain are the ones actually worth a housemaster’s evening. And the answer he gives that evening is written where the next person to be asked can read it.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your boarding school
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud