HR & PayrollEvery employee, from onboarding to payslip
Staff records, roles, schedules, attendance and payroll for the whole institution — statutory compliance and e-payslips included, on the same record everyone else reads.
Why
People
Every employee, from onboarding to payslipEveryone who works here — records, attendance, leave and payslips — in one place.
One joining record
The file opened the day someone joins is the same one the roster, the leave balance and payroll read.
Nothing retyped at month-end
Attendance is kept as it happens and becomes the payslip, so no register is copied into a salary sheet by hand.
Leave without the corridor
A teacher applies for leave and sees the balance from a phone, instead of walking a form round for signatures.
Answerable years later
Every approval, deduction and payslip stays with the person it belongs to, so an auditor's question already has its answer.
Today
A leave request walks the corridor collecting signatures. The attendance clock and the payroll sheet have never met, and at month-end somebody sits down to reconcile them with a calculator.
What we did about it
The staff record, the roster, the leave balance and the payslip on one system. Leave is applied for and approved from a phone, attendance flows into payroll on its own, and the statutory paperwork — tax, provident fund, insurance — files itself.
Inside
People
From the vacancy noticeto the final payslip
The staff record
Qualifications, designations and history — one file per person, kept current.
Attendance & leave
The clock, the roster and the leave balance finally reading the same day.
Payroll that runs itself
Salaries, deductions and statutory dues calculated from the record, not the calculator.
Who may do what
Roles and permissions mapped to real responsibilities, reviewed in one place.
Growth on the record
Appraisals, publications and promotions kept with the person they belong to.
Compliance, filed
The statutory forms the law asks for, generated from records that already exist.
From vacancy to joining
Vacancies, applications and panel notes kept together, so the file is open before the first day.
The last day, settled
Notice, handover, dues and the relieving letter run as one sequence rather than a series of chases.
What changes
Who stops chasing signatures and what the month becomes
Payday stops being a project. A teacher sees their leave balance without asking anyone, and HR spends the month on people rather than arithmetic.
HR administrators
The staff lifecycle on one record — onboarding, leave, payroll and compliance.
Teaching & support staff
Leave, payslips and declarations from a phone — no corridor, no queue.
Management
Staffing seen clearly: who teaches what, what it costs, and where the gaps are.
A day
with it
How the month adds up without a calculator at the end
Everything is written once, at the desk where it happens, and read everywhere it is needed afterwards.
Someone joins
The offer becomes the record — qualifications, contract and pay scale in one place.
The month is worked
Attendance and leave kept as they happen, approved from a phone.
Payday arrives
Pay, deductions and dues calculated from the month the system already watched.
The payslip lands
Delivered to the person, filed for the auditor, remembered by the record.
Controls
Who may see a salary and who may not
An HR office holds what people would rather not have discussed in a staff room, so the door matters as much as the record.
Who sees the pay
A head of department sees the attendance and leave of their own staff; what each person is paid stays with HR.
Who changed the scale
A pay scale revised, a leave balance corrected, an allowance added — each change carries the name of whoever made it.
The file that stays shut
Medical certificates, disciplinary papers and appraisal notes stay behind their own door, closed to anyone who merely keeps the roster.
Sanction on the record
Who sanctioned the leave, who cleared the arrears, who approved the increment — recorded where it happened, not recalled at audit.
The service record is yours
Service records, payslips and the statutory returns behind them belong to the institution — take them out whole, including for people who have left.
When the line drops
Attendance keeps being marked at the staff room when the connection goes, and the month catches up when it returns.
Works
with
One record,not one more system
People can be adopted on its own. It is worth more beside the rest, because a record entered once is known to all of them — nobody types the same student in twice.
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
Explore LibMSLearning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
Explore LMSInstitutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
Explore IMSExamination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
Explore ExamsAdmissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
Explore AdmissionsFees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
Explore FinanceFleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
Explore TransportHostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
Explore HostelPlacements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
Explore PlacementsAlumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
Explore AlumniAccreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
Explore ComplianceRecords & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
Explore RecordsInventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
Explore StoresResearch & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
Explore ResearchHealth & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
Explore CareeOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
Explore eOfficeBoard, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
Explore MeetingsInternal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
Explore IQACQuestions & Answers
Questions from the HR office before the first payroll run
Can we start mid-year, with leave balances already carried?
Yes. Leave balances, pay scales and what each person has earned so far this year are entered as they stand on the day you begin, and the first run works from there rather than from zero. The returns you have already filed stay filed — nothing goes back and redoes the months behind you.
Will payroll follow our own pay scales and allowances?
Pay heads, allowances, deductions and the scales behind them are set up to read the way your own rules read, including the ones that apply to only a handful of people. Genuinely one-off items — an honorarium agreed in a meeting, arrears from a revision — are still entered by a person, and stay on the record once they are.
Who actually has to change how they work?
Whoever approves leave now approves it on a phone, instead of signing a form that walks the corridor. Whoever marks attendance keeps marking it — the change is that nobody copies it into a salary sheet afterwards. Everyone else sees their own balance and payslip, and largely stops asking the office for them.
What happens when a payslip goes out wrong?
You correct it. The correction is entered against that person and carried into the next run as an adjustment, and both the original payslip and the correction stay on the record, so the sequence is readable long afterwards. Deciding what the right figure was remains a judgement HR makes — what changes is that the decision is not lost.
Get
started
Bring People to your institution
See HR & Payroll on your own data — we'll set up a guided demo for your team.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
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