A collection is only as usefulas what can be found in it
The library is where an institution keeps what it knows, and it is where research starts. Catalogue a title once — print and digital in the same record — and the reading room, the reserve shelf and the returns desk all read from it. A scholar finds the volume; the librarian is not the search index.
What
changes
What libraries get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how libraries actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
Readers you never enrol twice
A student admitted at the office is a borrower here that morning; nobody copies the session's roll into a library register again.
Time back for readers who ask
An assistant who spent the morning at the counter can spend part of it showing a new class how to search.
Next year's list, argued from use
Which subjects moved, which shelves nobody touched, which copies ran short the week a paper was set — the choosing stays yours.
A reader looks before walking over
The catalogue answers from a hostel room or a staff room, and a due date arrives as a reminder, not as a fine.
Nobody stopped at the no-dues desk
A book handed back at the desk stops standing against a name later in the year, when a student is waiting on a signature.
A charge you can hand over
When a librarian retires or moves on, the collection and the equipment signed for with it hand over as a list, not a memory.
What we
keep finding
Where the recordbreaks
A library’s difficulty is rarely the catalogue itself. It is that the catalogue, the desk and the collection are three separate systems held together by the staff — and a collection nobody can search is a collection nobody can use. Every piece of research in the building starts here.
Cataloguing is the permanent backlog
New acquisitions wait, because describing a book properly takes time nobody has. A half-described book is in the building but not in the library: no reader will ever find it.
The desk is a queue
Issue and return are quick one at a time and slow in aggregate, because every transaction begins with finding a record before anything else can happen.
Stock verification closes the library
Counting the collection means shutting it, so it is done rarely — and the shelf and the ledger drift apart in between, until nobody trusts either.
The digital collection is somewhere else
A separate login, a separate catalogue, a separate set of rules. Readers never quite treat it as part of the library, and the reading it generates is invisible to whoever chooses next year’s titles.
The same title is ordered twice
A recommendation slip from a department, a quotation, a bill and the accession register are four separate books, and none of them will tell you whether the title is already standing upstairs. Ordering it again is faster than finding out, so that is usually what happens.
The library owns more than its books
Reading-room furniture, the photocopier, the machines in the digital section — signed for by the librarian at audit, recorded in a register kept in somebody else's office. When one of them stops working, what it cost and who last repaired it is a question for whoever has been here longest.
How it
runs
A desk that keeps up with the queue, and a catalogue a reader can actually search.
- 0109:00
The desk opens
Issue and return run POS-style: scan, confirm, next. A phone works as the scanner, so a second desk in a busy week costs nothing.
- 0211:30
Cataloguing stops being a backlog
The record drafts itself from the book — title page, edition, subjects — and a cataloguer corrects rather than composes, so the book reaches the shelf findable.
- 0314:00
Holds resolve themselves
A returned book somebody is waiting for is flagged at the moment of return, so the reader hears while the question they were asking is still live.
- 0416:00
The digital shelf is the same shelf
E-books, reserves and print copies sit in one catalogue under one set of borrowing rules. One search returns everything the library holds — and the reading list rides in a pocket instead of on a back.
- 05Termly
Verification without closing
Stock verification runs against the live record with a scanner in hand, so the shelf and the catalogue stay in agreement and the reading room stays open.
Behind
that day
Start with one desk. The rest can wait.
The apps for libraries come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
From the
field
Librariesrunning on Shippra
Written with the institution, checked by the people who do the work, and published only once they have signed it off.
All case studiesUnderneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions libraries ask us
Do we have to give up the accession register?
No, and you should not want to. It stays the register your auditor signs; what changes is that an accession number is written once, when the book is received, rather than copied from a bill into a register and then into a catalogue. It still prints, and it can still be bound and kept on the shelf where it has always been.
An honest count will show more missing than our ledger admits. Then what?
It usually does the first time, and that is uncomfortable before it is useful. Nothing here writes a book off by itself — a loss stays a matter for your committee and whoever holds the power to sanction it, exactly as now. What the record adds is which shelves were checked, by whom and on what day, so a gap is dated evidence rather than a suspicion left standing between one verification and the next.
Books are bought through a committee, on quotations. Does that change?
No, and you carry on doing that part precisely as you do it. What sits on the record is the recommendation that started it, the order that went out, the bill that came back and the accession that closed it — so a title already asked for can be found before it is asked for again, and a grant with a date on it can be seen being spent rather than counted afterwards. Renewals through an agent sit in the same list as the titles that now reach your readers through a central subscription, so you know what you are still paying for directly.
Will this produce our accreditation and annual returns?
Not the returns themselves. No software fills those portals for you, and a person still signs what is submitted. What it holds is the material underneath them — what was added, what was spent under which head, what was issued and to whom, what the reading room was used for — so when the same figure has to appear in more than one return, it is read from the record instead of being rebuilt from memory. That rebuilding is the part that goes wrong, and it goes wrong in the year somebody asks you to explain the difference.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your library
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud