Institutes ManagementOne system for schools, colleges and universities
Attendance, timetables, registration, report cards and a parent portal for schools; course planning, examinations and degree audit for higher education — one record of the student either way.
Why
IMS
One system for schools, colleges and universitiesThe daily record of the institution — attendance, timetables, reports and the family window.
One record, every desk
An address changed at the front office is the address the examination list uses that afternoon.
Class starts sooner
Attendance is marked from the roster while the class settles, so the period begins with teaching.
Provable years later
A certificate issued long ago can still be checked against the record that produced it.
The record is yours
Every student record belongs to the institution, not to us, and can be taken out whole at any time.
Today
The same child exists in the admission file, the fee ledger, the attendance register and the examination list — written by four different hands, drifting a little further apart each term. When an address changes, one office finds out.
What we did about it
One record per student, started at admission and read by every desk after that. Attendance is a tap, the report card assembles itself from marks already entered, and a family sees the school day without having to telephone the office.
Inside
IMS
The register, the timetable,and the report card
One student, one record
Everything the institution knows about a student, in the one place every office reads.
Attendance in a tap
Marked from the roster in moments — and a family knows about an absence the same morning.
The path to the certificate
Credits, prerequisites and eligibility watched by the system, not a clerk with a calculator.
The family window
Report cards, receipts, notices and schedules — read at home, not requested at the counter.
A timetable that fits
Rooms, teachers and periods arranged without the annual jigsaw on the staff-room wall.
Papers that can be trusted
Report cards and certificates issued from the record, verifiable years later.
When a student leaves
Transfer, leaving and bonafide certificates written from the record while the family waits at the counter.
Moving up a year
Promotions, new sections and roll numbers for the coming session — the class list carried over, not retyped.
What changes
Who stops reconciling and who stops telephoning
The first minutes of a period go to teaching, not the register. A transcript is printed from the record, not reconstructed from storerooms. And the question “how many students do we actually have?” finally has one answer.
Registrars & office staff
One record maintained instead of four registers reconciled.
Parents & guardians
The school day visible from home — attendance, marks, fees and notices.
Principals & deans
One trustworthy answer to every counting question the institution is asked.
A day
with it
How a name becomes a transcript
Everything is written once, at the desk where it happens, and read everywhere it is needed afterwards.
A student joins
The admission becomes the record — no second register, no re-typing.
The day is kept
Attendance, marks and notes written where they happen, once.
The term adds up
Report cards assemble themselves from what the term already recorded.
The record outlasts the year
Transcripts and certificates printed from history, not memory.
Controls
Who may open a child's record
One record read by every desk only works if each desk sees the part of a child's file that is its own.
Your section, your register
A class teacher marks their own section, a head of department sees their programme, and the office holds the whole roll.
Who changed that mark
A grade corrected after the report card, or attendance amended a week later, keeps the earlier entry and a name beside it.
Not on the class list
A medical note or a difficulty at home stays with the people who need it, and never opens with the roster.
Signed where it happened
A backdated attendance, a revised grade or a leaving certificate carries the approval it needed, recorded at the moment it was given.
The roll is yours
Student records, registers and transcripts belong to the institution, and can be taken out whole and readable whenever you want them.
The far classroom
Attendance marked in a laboratory or an outlying block goes in whether or not the line reaches there, and joins the register after.
Works
with
One record,not one more system
IMS can be adopted on its own. It is worth more beside the rest, because a record entered once is known to all of them — nobody types the same student in twice.
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
Explore LibMSLearning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
Explore LMSExamination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
Explore ExamsAdmissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
Explore AdmissionsFees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
Explore FinanceHR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
Explore PeopleFleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
Explore TransportHostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
Explore HostelPlacements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
Explore PlacementsAlumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
Explore AlumniAccreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
Explore ComplianceRecords & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
Explore RecordsInventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
Explore StoresResearch & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
Explore ResearchHealth & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
Explore CareeOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
Explore eOfficeBoard, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
Explore MeetingsInternal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
Explore IQACQuestions & Answers
Before the registers are put away
We are already mid-term. Can we start now?
Yes. The usual way in is the student list and tomorrow's attendance; marks already awarded this term are entered before the first report card is due. The weeks before that can stay in the register they were kept in — nothing has to be back-filled to the first day of the year for the term to add up.
Do teachers still keep the paper attendance register?
That is your call, and keeping both for a term while people find their feet is reasonable. Whichever one is marked here is the one the report card and the family window read, so the paper copy becomes a duplicate rather than the source. If a signed physical register is required of you, print it from the record at the end of the month instead of writing it out twice.
What happens to the years of records we already hold?
Past students can be brought in as records, so an old transcript or certificate is issued from the system rather than hunted for in a storeroom. You decide how far back that goes — usually the years still likely to be asked for. The old registers stay where they are; nothing is discarded to make room.
Not every parent has a smartphone. What then?
The family window is offered to the families who want it, never a condition placed on the rest. For everyone else the office prints the report card and sends the notice the way it always has, and the record behind both is the same one. No child's information depends on the family owning a phone.
Get
started
Bring IMS to your institution
See Institutes Management on your own data — we'll set up a guided demo for your team.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud