Each school answers for itself,and the trust answers for all of them
A trust does not run one large school. It runs several, and each of them has to stand on its own — its own roll, its own managing committee, its own file of certificates, its own accounts — because a parent body, a board and an inspector all ask the school to answer, not the trust. Head office then has to read across all of them, and usually does it by writing to every principal for figures those schools had already written down. We left the record where the work happens and made the group’s view a reading of it, so a campus keeps its own books and the trust can still answer for the lot at once.
What
changes
What school groups get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how school groups actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
The return is copied, not counted
Class strengths, staff in position and what a school holds are read off the register it kept all year, not counted afresh for the form.
Evenings a principal gets back
A head who spent them assembling figures for the trust has them back for the staffroom, the classrooms and the parents still waiting to be seen.
A question put to every school
Where the roll is slipping, which campus is short a subject teacher, who is carrying arrears — one question, answered by every school the same way.
A family known across the group
A parent enquiring once is not sent to start again at the next campus, and children at different schools are recognised as one family.
The quiet campus is not overlooked
The smallest school stops being the one nobody asks after until something goes wrong; it stands in the same view as the largest.
What a contribution actually built
A trust asked what became of a donation or a building fund can point to the school it went to and what it paid for.
What we
keep finding
Where the recordbreaks
A group is not one big school. It is schools that each keep their own roll, their own committee and their own file of certificates, and a head office answerable for all of them at once. So the copying that costs a group is not inside any school at all — it is the same fact travelling upward, out of a campus that already wrote it down and into a report somebody is assembling by email.
The board reads a month that has already ended
Head office writes round for the strength, the collection and the staff position; every school answers in its own format, on its own day, and what reaches the trustees is one office’s arithmetic laid over several others’. By the time the figures agree, they describe something that is over — and the questions the board asked last time are answered from memory rather than from the record.
Every campus keeps a shelf the trust cannot see
Recognition, the fire and building papers, water and sanitation, the land documents, the returns a board expects — each school holds its own set, renewed on its own dates by whoever happens to keep that file at that campus. The trust is the party that has to answer for all of them, and it is usually the last to hear that one has run out.
A fee decided at head office is defended at the school
The trust settles a policy once, and then each campus puts it to its own committee, in front of its own parents, out of its own accounts — with the share of central cost sitting behind it that somebody will certainly ask about. A group that keeps one consolidated set of books finds out in that room that it cannot produce a statement about one school without carving it out by hand.
A move between your own schools starts everyone again
A teacher posted to another campus arrives as a fresh appointment: a new file opened, a service history typed in from the last school’s register, leave balances rebuilt from whatever that office kept. A child whose family moves across the group is admitted as a stranger to a school that has taught the family for years. The trust employed one and taught the other the whole time; only its records forget.
How it
runs
The trust’s year, read off the record each school was keeping anyway.
- 01Monday morning
The strength is not a question
Admissions taken, transfers in, leaving recorded — each school enters them at its own desk as they happen, so the week opens on the group’s roll instead of a round of emails asking every principal the same thing. The campus still keeps its own register; head office simply reads it rather than asking for a copy.
- 02Mid-term
Someone moves between your schools
A teacher sent to another campus keeps their file — the appointment, the qualifications on it, the leave already taken — instead of being opened again as a joiner. So does a child whose family moves across the group. The receiving school still issues and takes whatever documents its board expects, because that is not ours to decide; what stops is writing the same person down a second time.
- 03Month end
Each school closes its own books
Fees, concessions, salaries and what head office approved all sit against the campus they belong to, including money the trust moved to a school and what it was moved for. A school can produce a statement that is only about that school, and the group’s position is those statements read together rather than a spreadsheet built on top of them.
- 04Before the board
The pack is read, not assembled
Every paper carries the school it concerns, so a trustee can follow one campus without writing to its principal, and the figures in the room are the ones the schools have been keeping all term. An action minuted at the trust can be found afterwards by the school that has to show it was authorised, which is usually the day it matters.
- 05Renewal season
Nothing lapses quietly
Recognition, the safety and sanitation papers, the file a committee expects a campus to hold — each is kept against the school that owes it and the date it runs out. The trust hears while there is still time to act, instead of on the morning somebody asks to see it.
Behind
that day
Start with one desk. The rest can wait.
The apps for school groups come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions school groups ask us
Can each school still be its own school in this?
That is the whole design. A campus works inside its own record — its own roll, its own register, its own counter — and does not see another school’s students unless you decide it should. What head office gets is a view across them, without a separate login for every campus and without asking a principal to send anything in. Where the group wants one policy everywhere it can have one; where a campus needs its own fee heads or its own admission rules, it keeps them. Which of those applies is a decision your trust makes, not one we make for you.
Will this deal with our fee committee and our statutory returns?
No, and no software can. Constituting the committee, putting the proposal to it, facing the parents on it and signing whatever is filed afterwards all stay with the school and the people who run it, portal logins included. What changes is the paper you walk in with: a statement about that one campus — its fees, its concessions, its salaries, its share of what head office costs — read off a record that was filling itself all year, instead of carved out of the trust’s consolidated books in the fortnight before the hearing. The argument is still yours to make. Assembling the evidence for it is the part that stops being a season of work.
Our accounts are audited as one trust. Does that change?
Not at all, and it should not. The trust remains the thing that is registered, files and is answerable, and your auditor carries on working the way your auditor works. What we hold is the layer underneath — which school a fee, a salary, a purchase or a sanction actually belonged to, and what was moved between the trust and one of its own schools — so a consolidated figure can be broken back out by campus whenever somebody asks for it. Nobody has to keep a private spreadsheet of where a shared cost really sat.
We are opening another school, and one we may take over. What happens?
A new school comes in as its own school with its own record rather than as a wing of an existing one, because that is how it will be recognised, inspected and asked for its accounts. Your policies, fee heads and staff grades can be carried across so nobody sets them up from nothing. A school you take over is the harder case, and we would rather be plain: whatever it holds in a system can usually be brought over, whatever it holds only on paper stays paper you keep in your own strong room, and we will not pretend a shelf of old admission registers becomes searchable because you signed with us. Campuses can also come on one at a time — most groups do — but two schools still spelling a name differently will keep producing two answers until both are on the same record.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your group of schools
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud