The notebook keeps the science.Everything around it should be kept once.
A research institute is a collection of projects wearing one name. Each arrives with its own sanction, its own heads of spending, its own fellow appointed until the day it closes and its own clearances with dates on them — and each is usually kept by whoever won it. We put the sanction, the money spent under it, the people it pays, the instrument the work runs on and the paper that comes out at the end on one record. The position is then readable while the project is live, rather than assembled in the week a certificate is due.
What
changes
What research institutes get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how research institutes actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
An investigator's own sheet closes
The sheet a scientist keeps because nobody can tell them today what is left stops being needed, and everyone reads the same balance.
Time back in the research office
The days before a funder's return go on checking figures rather than walking between the store, the accounts and each investigator collecting them.
What ran on the machine
Which projects ran on it, what it consumed and what it costs to keep can be answered when the facility's charges next come up.
The fellow's own dates
A fellow can see the dates their appointment turns on — the extension, the assessment, the last working day — instead of asking the office.
Nothing quietly runs out
Nobody finds out afterwards that the approval had expired, the calibration lapsed or the sanction ended before the bill was raised.
A year you can show
Papers, theses and reports gather against the sanction that funded them, so the institute shows its year instead of asking each group to send one.
What we
keep finding
Where the recordbreaks
Almost nothing an institute writes down about itself is new information. The same reagent, the same fellow, the same run on the same machine is entered into a project file, a store register, an accounts voucher and somebody’s own sheet — and because each of those is kept by a different person, the only occasion they are ever brought together is a deadline.
Every bill has to find a head
One order can belong to two sanctions, and the head it should sit under is known only to the person who wrote the proposal. The store records what arrived, accounts records what was paid, and the investigator keeps the sheet that says which project it was meant for. Nobody can say what is left under a head until all three are added up, and that happens when the certificate is already overdue.
The staff list is really a list of sanctions
A fellow, an associate, a project assistant — each appointed against a particular grant and each ending with it. The extension, the assessment before an upgrade, the fellowship and the last working day are all governed by a project’s dates, and those dates live in the project file rather than beside the person. The letter that should have gone out a month ago gets written once somebody notices, and usually the person concerned notices first.
The instrument keeps its own register, beside itself
Who ran what, for how long and on whose project is written in a hardbound book on the bench. What the machine cost is in the accounts office, when it is due for service is in a file with the contract, and what it consumed came out of a drawer nobody meters. Once a year those four have to be made to agree, and the only one of them anybody fully trusts is the machine standing there.
A clearance is a precondition with a date on it
The approval that lets work proceed — the ethics committee’s, the animal house’s, the biosafety committee’s — is a number a paper will have to quote years later, and it does not last forever. It sits in the file of whoever presented it, so the renewal, the amendment and the annual review arrive as a surprise. Either the bench stops for a month, or the work continues on something that quietly ran out.
How it
runs
A day in the laboratory, where nothing about it is written down twice.
- 0109:15
The head is checked before the order
A fellow raising an indent can see what is left under the head it will be charged to, and so can the officer who has to approve it. The order, the bill and the goods that arrive stay attached to the project that paid for them, so nothing has to be traced back to a sanction afterwards.
- 0211:30
The bench run is charged where it happened
A run on the instrument is recorded against the project it belongs to, using stock the store already knows it is holding, so the consumable, the machine and the sanction stop being three separate books. The logbook on the bench can stay exactly where it is if that is how your operator works.
- 0314:00
A fellow’s dates belong to the fellow
The appointment, the extension coming due, the assessment before an upgrade and the last working day sit on the person as well as on the project. The letter is drafted before the date arrives rather than after somebody asks about it, and a guide’s reviews stay readable when the guide moves on.
- 0416:20
The note reaches the person who signs it
A proposal, a clearance to be renewed, a purchase above somebody’s own limit — each moves as a file that gathers notings in turn, and anyone can see where it is sitting and for how long. The committee meeting on Thursday opens on papers it has already read, and each decision leaves the room with a name against it.
- 05At closure
The certificate is a reading, not a reconstruction
When a project ends, the sanction, the heads, every bill against them, the staff paid from it and the equipment bought on it are already in one place, and the publications that carry its acknowledgement are on the same record. Your finance officer still fills the funder’s form and still signs it — but not out of a folder rebuilt in a fortnight.
Behind
that day
Start with one desk. The rest can wait.
The apps for research institutes come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions research institutes ask us
Every funder wants its own form. Does this fill them in?
No, and there is no honest version of yes. Each agency has its own proforma, its own portal and its own idea of what counts as a head of expenditure, and those keep changing. What goes is the part before the form: the sanction, the heads, the bills against each one, the people paid from it and the equipment bought on it are one ledger that filled itself while the project ran, so a return is copied from a record rather than rebuilt from a folder. Somebody in your office still keys it in and your competent authority still signs it. That ought to stay a person’s job.
Does this take over the logbook beside the instrument?
Not unless you want it to, and most facilities do not. The book on the bench is how an operator actually works, and a sign-up sheet on the wall is often quicker than anything on a screen. What the record holds is the parts that are scattered today — what the machine is and what it cost, the service and calibration it is due, the consumables issued to it, and which project bore the run — so the annual verification becomes a check rather than an argument between four books. Where the facility takes users from outside the institute, their runs are recorded the same way as your own.
We have almost no students. Does this assume a classroom?
No. The record here is a project and a person, not a class and a timetable. A research scholar is held as somebody attached to a project, with a guide, a set of reviews and a fellowship that has dates on it — which is what an institute actually supervises. Where the degree itself is awarded by a university or an academy you are affiliated to, the registration, the coursework and the examination stay with them, and we will not pretend otherwise. What we keep is your half: who is here, on what, funded by whom, and how the last review went.
Our ethics committee keeps its own minutes. Must that move?
It does not have to, and the committee stays entirely its own. Nothing here approves a protocol, and it would be wrong if it could. What changes is that an approval — its number, what it covers, when it was granted and when it stops being valid — sits against the project and the people working under it, so a renewal or a continuing review is visible before the date rather than after. If the committee would also like its agenda circulated ahead of the day and its decisions minuted against the item they belong to, that is there. If it prefers its register, keep the register.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your research institute
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud