A plan written for one child,and read by everyone who works with them
A special school, or an inclusive unit inside an ordinary one, writes more down about each child than any other kind of institution, and almost none of it is a mark. A goal and the plan it belongs to, a session and what the therapist noticed in it, a medicine and the morning it was needed, the certificate an entitlement rests on — each is written carefully, and each in a different room, by people who are rarely in the same one at the same time. We put them on one record of the child, open to the people who must act on them and closed to everyone else. What changes is not how carefully anyone writes; it is that the classroom, the therapy room and the office stop each reading only their own account of the child.
What
changes
What special schools and inclusive units get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how special schools and inclusive units actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
Nothing copied into the next book
The certificate, the date of birth, the spelling of a name — entered once, rather than copied again into the therapy diary and the office file.
Evenings not spent copying out
A session written up once is not written again for the register and the monthly report — the time after school goes back to preparing.
What was tried, still readable
What was tried, and what worked, stays with the school when the teacher who remembered it leaves — as far as anybody wrote it down.
The family is not told last
A family reads the goals written for their child while the term runs, so the review is where they respond rather than where they first hear.
Cover that knows the child
The dose before lunch, the food to avoid, the thing that settles him — in front of whoever is covering, not only the teacher who is away.
The scheme's list, already kept
Who is on the roll, since when, and how often each child was here — read off the year itself when a scheme or an inspection asks.
What we
keep finding
Where the recordbreaks
Nothing in this kind of school is written carelessly. Everything about a child is written down by somebody who was paying attention — and then written down again, in another room, by the next person paying attention. So the account that would actually tell you whether a term is working is the one account nobody holds, and it is usually the family who end up carrying it from room to room.
Every room keeps its own account of the child
The class teacher keeps the register and a note about how the morning went. The special educator keeps the plan. The therapist keeps her session notes in the therapy room, and the psychologist keeps a file that does not leave her cupboard. Each of them is careful, and the parent has told the whole of it to every one of them in turn. What nobody holds is all of it read together, which is the only place the answer to whether this term is working was ever going to be.
The plan is a document, not a day
An individualised plan is drafted, agreed in a meeting, signed and filed — and then the term happens somewhere else entirely. The assistant covering the class on Monday is working from what she remembers being told. The goals are looked at again when the review falls due rather than when something changed, and by then they describe a child who has moved on from them.
A session that did not happen leaves nothing behind
The therapist is away, the room is wanted for something else, the child is unwell, the slot is quietly given to somebody who needs it more that week. Every one of those is reasonable on the day. But nothing counts them, so what a child actually received this term has to be worked out backwards from diaries — usually because a parent has asked, and usually in the meeting where you least want to be working it out.
Every entitlement asks for the same papers again
A concession for a board examination, a scheme, a place, a renewal, a transfer — each one wants the certificate, the assessment behind it and a recommendation the school itself has to write, and each is put together by going round the same rooms asking the same people. The certificate has a date on it nobody was watching, the assessment is in a folder in a cupboard, and the window to submit is short and does not move for you.
How it
runs
A day in which the plan, the session and the classroom are no longer written apart.
- 0108:20
The register is marked where the group is
A teacher or an assistant marks the group at the door, and that is the attendance the office reads. The therapist due to see one of them later that morning can see he is not in today, so the slot goes to a child who is here rather than standing empty and being written off as given.
- 0209:40
The lesson is the plan
The teacher opens the goals this child is working on and records what actually happened against them — what he managed, what he needed, what to try differently — rather than a mark against a syllabus he is not following. It is entered in the room, and it is the same record the review will open on.
- 0311:15
The session is written down in the room it happened in
The therapist records what was worked on, how the child was, and the thing she wants tried in class this week. The class teacher sees that last part, because she is the one who has to act on it. The working notes behind it stay where they were written.
- 0415:30
The family hears the day, not a summary of it
What goes home was recorded during the day, so a parent reads what was worked on instead of a line written at the gate. And what they see that evening — a word used for the first time, a bad night, something that helped — goes on to the same record, rather than being mentioned in passing at a meeting months later.
- 05Review
The meeting opens on what was recorded
When the plan is reviewed, the term is already in front of the room — sessions given and missed, goals worked on, the notes from the classroom and from home — so the time goes on deciding rather than on remembering. The plan that comes out of it is the one the classroom reads on Monday, and when a form has to be filled afterwards, the papers it asks for are already on the child's record with the dates they carry.
Behind
that day
Start with one desk. The rest can wait.
The apps for special schools and inclusive units come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions special schools and inclusive units ask us
Who can see a child's therapy notes and psychology file?
You decide, and the record keeps who looked. Putting these on one record is not the same as everyone reading everything: a class teacher can be given the part she must act on this week without the assessment behind it, and a therapist can keep her working notes to herself. Where we cannot help you is drawing those lines. A school that gives every login everything will get exactly that, and children work out quickly what is written about them and who has read it. Start narrow, widen when somebody is genuinely blocked, and take it as given that the family are entitled to know what is held.
Will this apply for our students' examination concessions?
No. The board's portal is the board's, the window it opens is short and does not move, and somebody from your office still logs in and uploads inside it — we claim no line into anyone's system. What changes is everything before that. The certificate, the assessment behind it, one spelling of a name and the school's own recommendation are already on each child's record with the dates they carry, so the office fills forms instead of first going round the rooms collecting the papers. You also find out whose file is short while there is still time to do something about it.
We are an ordinary school with a resource room, not a special school. Does this fit?
Yes, and it is the harder of the two to hold together. A child is on the class roll and on the resource room's list, and today those meet only when somebody walks between them — here they are one record, so what has been agreed for him is in front of the teacher taking the lesson rather than filed in another room. What it does not do is any of the judgement. It will not identify a child, will not assess one and will not write a goal. Those belong to your team and to the professionals you bring in, and software has no business near them.
Our special educators and therapists must keep their registration current. Does this watch that?
It holds it, with the date it runs to, on the same staff record as the appointment, the timetable and the children they carry — so it says something before it lapses instead of surfacing while an inspector is in the building. What it cannot do is renew anything. The registration is the professional's own, held with their council, and the continuing education behind it is theirs to earn and yours to release them for. Nor are we the judge of who is qualified for what: you record what you have verified, and you keep the certificate you verified it against.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your special school
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud