Alumni & AdvancementThe relationship that outlasts the enrolment
A graduate record that continues where the student record ends, so an institution can still find, reach and involve the people it taught — for mentoring, for hiring, and for support.
Why
Alumni
The relationship that outlasts the enrolmentThe register that keeps going after graduation — people, chapters, events and giving.
The file continues
At convocation the student record becomes a graduate record, so nobody enters the same person again.
Kept true by graduates
The person named in the record corrects their own address and employer, so the register keeps up.
Not in a phone
When the officer who knew everybody moves on, the graduates they knew are still on the register.
Consent on the record
Who agreed to be contacted, and for what, is recorded with the graduate and honoured when you write.
Today
An institution loses its graduates at the gate. The address on file is the one a parent gave at admission. A reunion is organised from a list somebody rebuilds on a phone. And the graduate who would gladly mentor a final-year student is never asked, because nobody knows where they are.
What we did about it
We continued the record instead of ending it. The academic file becomes a graduate file at convocation, and the institution keeps a relationship it can actually reach — by cohort, by chapter, by where people ended up.
Inside
Alumni
What the graduate file carriesafter the student file ends
The graduate register
The student record continued past convocation, kept current by the graduate.
Chapters and cohorts
Batches, cities and chapters, so a room can be filled in the right place.
Events and reunions
Invitations, registrations and attendance held against the register.
Giving and pledges
Pledges, receipts and purposes recorded on the same ledger as everything else.
Mentoring and referrals
Graduates who offer time matched to students who need it.
Reaching people properly
Contact kept by the graduate, with consent recorded and honoured.
Degree checks, answered
An employer or university writes to check a degree, and the office answers from the register.
Privileges after graduation
Library borrowing, campus events and facility passes that carry on for graduates who keep them.
What changes
Whose lists stop being rebuilt on the eve of a reunion
The people an institution taught remain findable. Reunions are organised from the register rather than reconstructed. And the mentoring, hiring and support that alumni are usually willing to give finally has a door to come through.
Alumni offices
A register that stays current instead of ageing from the day of convocation.
Graduates
One place to stay connected, and to keep their own record straight.
Heads of institution
A community that can be asked — for a talk, a placement, or support.
A day
with it
From the convocation roll to the mentoring introduction
Everything is written once, at the desk where it happens, and read everywhere it is needed afterwards.
The record continues
At convocation the student file becomes a graduate file.
The graduate keeps it true
Contact, employer and interests updated by the person themselves.
The institution reaches out
By cohort, chapter or city — with consent on the record.
The relationship gives back
Mentoring, hiring and support recorded where the institution can see it.
Controls
A register graduates trust with their address and their name
A graduate gives you a home address, an employer, sometimes a gift. These are the terms on which each is kept.
Who sees which graduates
A chapter secretary in one city sees their own chapter; the whole register stays with the alumni office.
Who corrected the address
Every change to a graduate's contact or employer carries the person who made it — the office, or the graduate themselves.
What a graduate gave
A pledge and its amount sit with advancement, not on the guest list a reunion volunteer is working from.
Nothing goes out unsigned
A degree verification answered to an employer, or a letter to the whole register, is approved before it leaves the office.
The register is yours
Graduates, chapters, consents and pledges come out whole, in a form you can read elsewhere, whenever you ask.
When the hall drops out
Arrivals at a reunion are still marked at the door when the signal fails, and the register catches up after.
Works
with
One record,not one more system
Alumni can be adopted on its own. It is worth more beside the rest, because a record entered once is known to all of them — nobody types the same student in twice.
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
Explore LibMSLearning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
Explore LMSInstitutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
Explore IMSExamination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
Explore ExamsAdmissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
Explore AdmissionsFees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
Explore FinanceHR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
Explore PeopleFleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
Explore TransportHostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
Explore HostelPlacements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
Explore PlacementsAccreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
Explore ComplianceRecords & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
Explore RecordsInventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
Explore StoresResearch & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
Explore ResearchHealth & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
Explore CareeOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
Explore eOfficeBoard, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
Explore MeetingsInternal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
Explore IQACQuestions & Answers
What advancement offices ask before the first batch is imported
What happens to the graduates we already keep in spreadsheets?
They come in as they are, incomplete rows and all. Where a graduate still exists in your academic records the two are matched, and the rest sit as graduate records the office corrects as people surface. An address that was never written down stays missing — the register will not invent one for you.
Does the graduate record need your student records to work?
It continues from the student record when you keep that record with us: at convocation the file carries across and nobody is entered twice. If your academic records live elsewhere the module still works on its own, but each passing-out batch arrives as an import your office hands over once a year.
Does this replace how our finance office receipts a donation?
No. The register records the pledge, its purpose and that a receipt was issued, so the office can see who gave and towards what. Issuing the receipt and reconciling it in the books stays with your finance office exactly as it is done now.
We are already planning this year's reunion — do we restart?
Nothing needs to stop. The list you have already built goes in as a guest list, invitations go out against the register, and who replied and who came is recorded against the graduate instead of ending with the event. The chatter can stay in whichever group it already lives in.
Get
started
Bring Alumni to your institution
See Alumni & Advancement on your own data — we'll set up a guided demo for your team.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
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