From the morning registerto the leaving certificate
A school writes more down in a week than anyone can read in a year — the register, the mark, the fee receipt, the medical note, the bus seat. We followed where all of it goes, and rebuilt it as one record, written once at the desk where it happens and read by everyone who needs it.
What
changes
What schools get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how schools actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
A new session, no re-listing
When the session turns over, the section list, the bus seat, the fee head and the file follow the same child up a class.
A free period stays free
No register is fair-copied into the office book after school, so a class teacher's spare period can go to the child who has gone quiet.
Patterns you can still act on
Which children keep missing the same day of the week, and which sections thinned after the holidays — patterns a school could previously only see afterwards.
The same answer at every door
A parent asking about a due fee, a mark or the bus stop gets the same answer from the gate, the class teacher and the office.
Every list hears the change
A change of section, a new bus stop, a child who has left: the register, the bus list and the fee book learn it together.
What the year already wrote
When an inspector or the board asks for the year — admissions, attendance, receipts, staff papers — the school opens what it already wrote; somebody still signs it.
What we
keep finding
Where the recordbreaks
Very little of a school’s paperwork is work. It is the same fact — a child was present, a fee was paid, a mark was given — written down a second time in a different book, and a school that writes everything twice can act on none of it in time.
The register is written twice
Marked on a sheet in the classroom, carried to the office, typed in again days later. The family who should have heard by nine hears at the weekend, if the diary makes it home.
A child’s year sits in four books
Attendance in one, marks in another, fees in a third, conduct in a diary. The pattern a teacher could have acted on in the first month is only legible once the year is over.
Fees are reconciled by hand
Cash at the counter, a cheque, a transfer that arrives with no name attached — all matched against a ledger at month end by whoever is least able to refuse.
The bus is a phone call
Where it is, whether a child boarded, who is on it today. It lives in somebody’s head, and a head is not a record anyone else can read.
The sick room keeps its own paper
A child is sent to the sick room at eleven, and the note is written in a register that lives in that room. The class teacher marks her absent for the afternoon, the office rings home, the bus runs to a list made at eight — and the one thing worth knowing, that this is the third week running, is in none of those places.
Every certificate is copied out again
A leaving certificate, a bonafide letter for a scholarship form, a duplicate for a family who lost theirs — each one means opening an old admission register and writing the same details on to a printed form, while the parent waits or comes back on Thursday. The school then files a copy of the copy, because when somebody asks years later whether the document is genuine, that shelf is the only answer it has.
How it
runs
The same day, once every fact is written once.
- 0107:40
The bus leaves
Boarding is scanned at the stop. The route is visible to the office and to the family without anyone making a call.
- 0208:15
The register closes
Class teachers mark attendance on a phone. The absence reaches the family before the first period ends, while it can still be explained.
- 0311:00
Nobody re-types anything
Attendance, marks and receipts are already the same record, so a teacher asking how a child is doing gets an answer rather than a search.
- 0415:30
Report cards assemble themselves
Marks entered through the term roll up into the report card, in the school’s own format and crest — a page a family will keep, drawn from a record the school can still open in ten years.
- 0517:00
The day reconciles
Everything taken at the counter, through the bank and through the payment link sits in one ledger, receipts already issued.
Behind
that day
Start with one desk. The rest can wait.
The apps for schools come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions schools ask us
Who can see a child's medical or counselling note?
Only the people you decide, and the record keeps who looked. A class teacher can be given the part they must act on — an allergy, a medicine not to be given, a child to watch this week — without being given the counselling record behind it. The school draws those lines itself, which also means a school that gives every login everything will get exactly that. Draw them narrowly and widen them when somebody is genuinely blocked.
Does this stop us typing students into the government portal?
No, and we would rather say so plainly. That portal wants its entry made on its own screens, by a person, to its own timetable, and that work stays yours. What changes is where that person copies from: one record with one spelling of a name, one date of birth and one parent's name, instead of three books that disagree — which is usually the real reason an entry fails and has to be chased back through all of them.
Can you produce our transfer certificate the way we issue it?
Yes. It is your template, your wording, your serial and your signature block, filled from the admission record rather than copied out of it, with the counterfoil kept so the document can be checked when somebody asks about it in ten years. What we do not do is submit it anywhere on your behalf; where a board or a department wants a leaving recorded on its own site, or countersigned at an office, that step is still yours. The family still walks out with a signed paper, because that is what the next school will ask for.
We already have trackers in our buses. Does this replace them?
No. We do not sell hardware and we would not ask you to pull out a device that works. What Shippra holds is the part that is usually nobody's file — the route, the stop, the children assigned to each seat, who boarded this morning, who was signed off at the gate with a parent, and which driver and attendant were on the vehicle that day — so the transport fee, the seat and the child stop being three separate records. Whether a particular tracker's feed can also be shown on that screen depends on the device, so ask us about the one you have rather than assume either way.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your school
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud