The workshop is the classroom,and the record should start there
A polytechnic or an ITI teaches in two places at once — an hour in the theory room, then a shift at the bench — and only one of those places has ever been easy to write down. We followed the other one: the section that rotated, the job that was signed off, the material it took, the machine it was made on. All of it becomes the same record the examination form, the inspection file and the firm ringing for a fitter are drawn from later. The workshop stops being the part of the institute that nobody can account for.
What
changes
What polytechnics and ITIs get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how polytechnics and ITIs actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
The morning is marked once
Nobody in the office retypes the morning the instructor already marked, and the figure that decides whether a trainee may sit stops being two figures.
Friday is not for writing up
An instructor who is not copying out the week's sheets is on the floor while the section is cutting, where a mistake is still fixable.
Old batches still answer
A firm checking somebody who passed out years ago gets an answer from the record, not from a bound register and whoever remembers the batch.
A trainee knows where they stand
Attendance, sessional marks and the jobs signed off are the trainee's to see through the term, not a total met on the eligibility list.
A machine down is somebody's job
A machine out of action carries a date and a name, so the rotation moves round the bay instead of a section arriving to nothing.
The trade can show itself
Machinery, the instructor qualified for it, the seats filled and the work signed off can be shown as one answer on an unannounced day.
What we
keep finding
Where the recordbreaks
A polytechnic or an ITI keeps its real record in the workshop — who turned up for the shift, what was made, what it was made from, who signed it off — and then keeps its official record somewhere else entirely. The term goes on copying the first into the second, for bodies whose forms never quite match the shop floor they are describing. Everything the institute is later judged on is assembled from the copy.
The shop floor is marked twice
The instructor takes the shift on a sheet at the bench, and the office types it again later against a different rule for the theory hour. The attendance that decides whether a trainee may sit at all then depends on which of the two sheets was reached first.
Approval, admission and examination never meet
The body that approves a trade is not the body that examines it, and neither is the directorate that filled the seats. Each wants the same trainee described in its own format on its own calendar, and the institute is the only place those descriptions were ever supposed to agree.
The material is the lesson
A practical cannot run without the sheet, the rod, the gas and the consumables it takes, and every issue of those is written in a store book that nobody teaching has read. So a section finds out what the workshop has run out of on the morning it stops.
The machine list is the affiliation
A trade is sanctioned against named machinery, a workshop of a certain size and an instructor with the right qualification, which makes the stock register part of the evidence that the trade may run at all. The store keeps one half of that and the office keeps the other, and they are put side by side only when somebody is coming to look.
How it
runs
A day in the trade section, with nothing carried back to the office to be typed again.
- 0108:30
The section is marked at the bench
The instructor marks the shift where the shift is happening, against the section actually standing at the machines. The theory hour, the practical and the day stop being separate sheets that have to be reconciled later by somebody who saw none of them.
- 0210:15
The job card carries its material
What was issued for a job is recorded against the job and the trainee who did it, so the store, the trade and the practical are reading one line. A consumable running short is visible while there is still time to indent for it.
- 0313:00
Practical marks are entered at source
The assessor records against the job, with the date and the instructor on it, rather than writing up a stack of sheets on Friday. What the board's form asks for later is read off that, not remembered into it.
- 0416:00
The attachment stays on the roll
A trainee out on on-job training or an internship is marked and assessed on the same record while the attachment is running. Nobody has to ask a firm in the last week for an opinion of somebody it stopped seeing long before.
- 05Term end
The board's format is filled, not gathered
Eligibility, attendance and internal marks are already in one place when the window opens, so the office copies from its own record instead of collecting it back from the sections. Somebody still logs in and keys it into the portal, because that is the portal's rule and not ours.
Behind
that day
Start with one desk. The rest can wait.
The apps for polytechnics and ITIs come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions polytechnics and ITIs ask us
Our examinations belong to the board. What is left for you?
Everything that feeds them, which is where the copying actually happens — attendance and eligibility, sessional and practical marks, the internal assessment a section produces week by week. The paper, the schedule and the result stay the board's, and we claim no line into anyone's portal. When the upload window opens your clerk still logs in and still keys it in; what changes is that they are copying from one record instead of collecting it back from the trades. When the format changes next cycle, and it will, what changes is the sheet and not the record underneath it.
Can one campus run its diploma wing and its trades together?
Yes, and that is much of the point. The two answer to different bodies with different calendars and different words for the same thing, so they are kept as separate programmes on one record rather than forced into a single shape. What is shared is what genuinely is shared — the workshop, the instructor's timetable, the machinery, the trainee who moves between them. Where each body insists on its own return, you still make that return in its own place.
Does this cover the workshop store, or is that separate?
It is the same record. Material issued against a job, tools signed out for a shift and the machines standing in the bay sit in one chain from the indent to the bench, so the store book and the trade's own list stop disagreeing about what the workshop holds. What it will not do is count for you: physical verification is still walked by a person with a scanner, and a shortage is still a matter for whoever has the authority to write it off. Your stock register still prints, and your auditor still gets the register they expect.
Firms ring us wanting trainees by Friday. Does that fit?
Yes, and it is not treated as a season. A requirement that arrives on the phone is recorded against the trade rather than in one officer's notebook, so the people who fit it are found from the roll instead of from whoever the instructor happens to remember — including the trainee who passed out last year. What we do not do is bring you the firm; those relationships are built in your workshops and stay in your name. What changes is that they stay with the institute when the person who built them moves on.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your institute
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud