A university that can findwhat it already holds
A university holds decades of records that were never meant to be read together — departments, campuses, examination cells, collections. Research begins with being able to find what you already hold, so we put them on one core. A question asked in the registrar’s office and the same question asked in a research group now meet the same answer.
What
changes
What universities get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how universities actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
A revised scheme, written once
When the board of studies revises a scheme, the departments teaching it read the change rather than copying it into their own lists.
The examination section stops chasing
Nobody rings round for lists that are already readable, so the season goes on grievances, revaluation and the cases that genuinely need a person.
Where a cohort actually stalls
Which paper a cohort keeps carrying, and who stopped enrolling partway through, become questions a department can ask rather than anecdotes it trades.
Students stop carrying their file
A student stops walking attested photocopies between the hostel, the library and the examination counter; each desk can see what the last one did.
Corrections caught before the degree
A spelling or a date of birth is corrected on the record every office reads, so it stops surfacing on a degree at convocation.
The year the department already wrote
A visiting committee is shown the year the department already wrote — teaching, awards, projects — rather than a file assembled for the visit.
What we
keep finding
Where the recordbreaks
At university scale the problem changes shape. It is not that the work is manual — it is that the same work is done eight different ways, so a step costing a minute per student costs a cohort weeks, and an institution that keeps eight versions of itself cannot study itself.
Every department keeps its own version
Each method is defensible on its own and none of them agree. Consolidating anything means reconciling formats before a single question can be asked of the whole.
Affiliated colleges sit outside the record
Teaching is distributed but the standard cannot be. Assessment has to hold across colleges the university does not run day to day — and the evidence that it held has to exist somewhere afterwards.
The university cannot find what it already holds
Theses, back volumes, reserves and departmental collections are catalogued separately or not at all. Research starts with finding what the institution already has, and that search too often ends in somebody’s memory.
Audit means reconstructing the past
When a regulator or an examiner asks how a decision was made, the answer is assembled from files and recollection rather than read from a record. Institutional memory should not depend on who is still employed.
Closing a grant is harder than winning it
The work happens in the department, the money moves through finance, and the sanction letter sits with whoever wrote the proposal — so the utilisation certificate is assembled at closure from whatever each of them kept rather than read off a record. The same goes for the year's returns: what the university researches is compiled again by email, department by department, and the answer is now read against the answer it gave last year.
The record covers the classroom and nothing else
Which block a student sleeps in, whether the mess bill is settled, what they undertook at admission — that is the warden's register, and it is wanted at exactly the moment something has gone wrong. At the other end the record simply stops at graduation, so the alumnus asking the university to confirm a degree years afterwards, and the graduate it would like to invite back, both have to be traced from nothing.
How it
runs
One standard, held across every campus and affiliated college.
- 01Step 01
One record per student, campus-wide
Registration, coursework and results sit on one record, whichever department, campus or affiliated college the student belongs to.
- 02Step 02
The examination standard is central
Paper-setting, seating and valuation run from the controller’s office — including for colleges that examine in the university’s name.
- 03Step 03
Dues and degree audit read the same record
Credit checks, requirement rules and departmental collections run against the record as it fills, so nobody is cleared by one office and blocked by another in the same week.
- 04Step 04
The collection becomes searchable
Books, journals, reserves and theses sit in one catalogue, so a scholar begins by finding what the university already holds instead of assuming it holds nothing.
- 05Step 05
The audit trail already exists
Every consequential action is logged as it happens, so answering a regulator is a query rather than an investigation.
Behind
that day
Start with one desk. The rest can wait.
The apps for universities come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
From the
field
Universitiesrunning on Shippra
Written with the institution, checked by the people who do the work, and published only once they have signed it off.
All case studiesUnderneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions universities ask us
Will this fill our NAAC and NIRF returns for us?
No, and anyone who tells you otherwise has never filled one. The returns are still written by your quality office and submitted on each body's own portal in its own format. What changes is where the evidence comes from — enrolment, results, faculty, projects and holdings are read off the record you have been keeping all year, so a return is compiled rather than reconstructed. That matters most because the answers are now read against each other, and a university that keeps one record gives one answer.
Who actually closes a grant — can it produce the utilisation certificate?
It produces the ledger the certificate is written from, not the signature at the bottom of it. Each project holds its own sanction, heads, spend and closure in one place, so the position is readable at any point in the year instead of assembled at the end from wherever the papers went. The certificate is still signed by your competent authority and filed with the funder on the funder's form — that stays a person's job, and it should.
An employer asks about a degree from years ago. Does that get easier?
For what the record holds, yes — confirming an award becomes a lookup, and it is the same answer whichever desk is asked, which is most of what a verification request is really testing. For the years before you begin, no: those cohorts stay in the registers and the bound volumes, and we will not pretend a new system reaches back into them. Most universities bring across the graduating years they are asked about most often and leave the rest where they are until there is a reason to move them.
Must the hostel run on this, or can wardens keep their register?
Wardens can keep their register. The judgement about who lives where, and what happened on a Tuesday night, is not something software should take over, and it does not. What changes is that allotment, residence and mess dues sit on the same student record as fees and results, so a student is not cleared at one desk while owing at another and the examination office does not have to be told separately who is resident.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your university
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud