Everyone who works here,and everything they have been trained to do
An enterprise already knows who works here, where they report and what they were hired to do — and then writes all of it down again to run a training programme. The nomination list, the attendance sheet, the matrix of who is still authorised and the note that approved the spend are four separate books describing the same people. We put them on one record, so the induction a joiner owes, the session they attended, the clearance about to lapse and the laptop in their hands all belong to the same person. When somebody outside your office asks what was done and who was there, the answer is read rather than assembled.
What
changes
What enterprises get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how enterprises actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
One list of who works here
A joiner, a transfer between sites and a leaver reach the training register because HR wrote them down, not because somebody retyped a headcount.
Your training officer leaves the desk
The person who runs the sessions spends the quarter's last week in a room with new supervisors, not chasing signed sheets between sites.
Questions you could not ask before
Which line's operators have had the revised procedure, which site has sent nobody since April, which module keeps being rescheduled — all readable.
People can see their own record
An employee can see what they have been trained on and what is owed, and print the certificate themselves rather than ringing your office.
The supervisor hears about it first
A clearance running out reaches the supervisor planning next week's shift, in time to arrange a refresher; taking someone off stays their call.
An auditor asks; you open it
A customer's auditor asks who trained the operators on their line and when — the file is opened in the room rather than promised by Friday.
What we
keep finding
Where the recordbreaks
Very little of what an enterprise writes down about training is new information. It is the same fact — this person works here, on this site, doing this job — copied out again into a nomination list, an attendance sheet, a competency matrix and a return somebody else will read. Each copy is true on the morning it is made and wrong shortly afterwards, because the workforce it describes does not hold still.
The nominal roll has already moved
The list is taken from HR before the session is even arranged, and by the day it runs people have joined, changed site or left. What then goes into the report is worked out against a headcount that was true once, which is why the same question asked in two offices comes back with two answers.
An authorisation lapses quietly
Who may operate the machine, sign the release or take the shift is kept in a sheet of names and dates that only speaks when somebody opens it and reads down the column. A clearance that has run out raises nothing; it waits to be noticed.
The proof is filed away from the training
The session happens in a room and its evidence scatters — a signed sheet in a drawer, the trainer's name on an invoice, the material on somebody's laptop. On the day an auditor or a customer asks who attended and who taught it, an office that ran the training well still has to go looking for the fact that it did.
The approval leaves no trail
A policy is signed off on a note that travelled by mail and acknowledged in replies nobody kept, and a committee's action is minuted, carried forward, then read out again at the following meeting. Where the note sat, and who was waiting on whom, is written down nowhere.
How it
runs
An ordinary working day, when nobody has to rebuild a list that already exists.
- 0109:10
A joiner is already on the record
The file opened when somebody joins is the same one the induction, the site rules and the sign-off attach to, so nobody builds a starter list from a headcount sheet. A contractor's workman who is not on your payroll is recorded the same way, because they are standing on the same floor.
- 0211:20
The room makes its own evidence
Attendance is marked on a device as people come in, with the trainer, the date and the material attached to the session rather than written up afterwards. The signed sheet can still be printed and signed, because that is often what an auditor wants to hold.
- 0314:00
The note stops walking
A proposal for the year's programme, or a policy everyone must acknowledge, moves as a file that gathers notings from each person in turn. Anyone can see where it is sitting and how long it has sat, without asking around.
- 0416:15
The committee opens on what was done
Papers reach members before the day, minutes are written against the item they belong to, and each action leaves the room with a name against it. The next meeting starts from what happened rather than from the same minute being read out again.
- 05The last day
What was issued comes back
Clearance reads the same record as the store and the roster, so the laptop, the tools and the pass are accounted for while the person is still in the building. The letter they will ask you for years afterwards is issued from that record too, and can be checked without a call to your office.
Behind
that day
Start with one desk. The rest can wait.
The apps for enterprises come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions enterprises ask us
Will this file our POSH or labour-code returns for us?
No. Those are filed by your compliance officer, on whichever portal or office wants them, and signed by a person — and that stays true whatever we build. What changes is where the answers come from: attendance, dates, who conducted the session and who acknowledged the policy are read off a register that filled itself while the year ran, instead of being collected back from every site once the return is already due. The submission is still yours; the hunt for the evidence is the part that goes.
We already run an HR system. Does this replace it?
It does not have to. People is in this bundle if you want it, and plenty of companies do move on to it — but the honest version is that a training record only works if it learns about a joiner, a transfer and a leaver on the day it happens. Where your existing system can tell it that, keep your system; where the only route is a sheet exported when somebody remembers, you will keep the problem you already have. Tell us which one you run and we will say plainly which of those it is.
Contractors work on our site. Can their induction be recorded?
Yes. A person on the record does not have to be on your payroll, so an induction, a validity date and a pass issued to a contractor's workman sit alongside your own staff — which is usually the register somebody actually wants on the day something goes wrong. What we cannot do is reach into the contractor's own files: where a trade test or a medical exists only on paper in their office, you still have to ask for it, and somebody still has to look at it before the gate opens.
Half our training is a supervisor at the machine. Does that count?
It counts, and it is usually the training that matters most. A session run on the floor is entered as what it was — who taught it, who was there, what was demonstrated, with a photograph or a signed sheet attached if that is the evidence you have — and it sits in the same record as a course somebody worked through on a screen. We do not sell you courses, and we do not require training to be online before it can be recorded. If it happened, it should be findable; where it happened is not our business.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your enterprise
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud