Taught in a classroom, trained on a ward,written down once.
A medical or nursing college teaches in two buildings at once. The same student sits in a lecture in the morning and stands on a ward in the afternoon, and each place keeps its own register, its own roster and its own idea of who was there. We put the class, the posting, the logbook, the library and the hostel on one student record, so a presence is counted where it happened rather than carried across and typed in again. The file an assessor asks for is then the file the year already wrote.
What
changes
What medical and nursing colleges get on day one
Nothing here is an empty module waiting to be assembled. The apps arrive wired to one another and shaped around how medical and nursing colleges actually keep their records, so a fact entered once is the same fact everywhere it is needed afterwards.
No second register to settle
The unit's duty sheet and the department's roll stop disagreeing, so nobody spends an evening deciding which of two versions of one morning was true.
Afternoons back on the ward
The clinical instructor who spent afternoons collating attendance in the department office is with the group on the floor, which is where the teaching happens.
A student sees what is missing
A student knows which procedures are still unsigned and which posting is short, so they can ask for the case they need rather than hope.
The signature outlives the book
A bag left on a bus no longer costs a term of signatures: the entry was recorded when the supervisor put their name to it.
The rotation is planned on evidence
Which unit was crowded, which posting lost a group, who never got a casualty night — next year's rotation is drawn against what actually happened.
Who was on that ward
When somebody asks afterwards which students were posted to a unit on a night, and who was supervising, the answer is read rather than remembered.
What we
keep finding
Where the recordbreaks
A medical or nursing college is two institutions sharing one student. The college marks a roll and the ward keeps a duty roster, and both are describing the same morning — so the fact that decides whether a student may sit their paper is written down twice by people who never meet. Everything after it, from a logbook signature to the file an assessor asks for, inherits that split.
One morning, two registers
The unit knows the group was on the round; the department office keeps the roll that counts towards the paper. The same presence is written down twice, and when the two disagree it is the student who has to prove which one was right.
The logbook is the only copy
Procedures, cases and family visits are signed at the bedside, in a book that lives in a student's bag. Nobody can see who is behind on what until an examiner asks for it, by which point the term that would have fixed it is over.
Eligibility is added up too late
Whether a student may sit a paper rests on attendance kept in a different register for every subject and every posting, and nobody totals them until the forms are due. A shortfall found in the last week is a shortfall nobody can now do anything about.
The file is built again every year
Appointments, teaching duty, leave, what the library and each department actually hold, who is resident in the hostel — all of it exists somewhere and none of it is together. So the weeks before a visit go into collecting the institution back from its own departments, and the year after, the collecting starts again.
How it
runs
A day that runs through two buildings and writes itself down once.
- 0107:30
The round marks the roll
A group arrives on the unit and is marked present where it is standing, by whoever is supervising it. That mark is the college's attendance as well, not a sheet somebody carries across to the office at noon.
- 0211:00
The logbook is signed at the bedside
A procedure observed, a case presented, a family visited — entered against the student at the moment somebody puts their name to it. The book still prints and is still signed; what stops is writing the same entry up again from memory a week later.
- 0314:00
The reading room is one collection
The central library and the shelf a department keeps in its own room sit in the same catalogue, so a student finds the copy that already exists instead of the one that was ordered twice. What the college holds can be answered without walking round to count it.
- 0421:00
Night duty is not an absence
A student on night duty is on the roster and on the warden's roll at the same time, so an empty room means something rather than nothing. Leave, the gate and the mess read the same student as the posting does.
- 05Before the examination
Eligibility is read, not assembled
Attendance by subject and by posting, and the logbook standing behind it, are already totalled — so a student who is short hears while there is still term left to use. The same records answer the assessor's questions, because they are the file.
Behind
that day
Start with one desk. The rest can wait.
The apps for medical and nursing colleges come first, then the rest of the suite. Every one works on its own — begin where the record hurts most, and the others read the same records when you add them, so nothing you set up now is set up twice.
Browse all appsShippra IMS
Institutes Management
The daily record of the institution — attendance, timetables, reports and the family window.
- One student, one record
- Attendance in a tap
- The path to the certificate
- The family window
- A timetable that fits
- Papers that can be trusted
- When a student leaves
- Moving up a year
Shippra Exams
Examination & Assessment
The examination season as one sealed record — papers, seating, valuation and the result.
- The question bank
- Seating without the chart paper
- Marking without names
- The result, added up honestly
- The conduct file
- A result that can be checked
- Who may sit
- When a result is questioned
Shippra LibMS
Library Management
One catalogue for the shelf and the screen, and a desk that keeps up with the queue.
- Cataloguing that fills itself in
- A desk that keeps up
- The digital shelf
- Stock-taking without the shutdown
- House rules, kept by the system
- Know your collection
- From suggestion to shelf
- Every library on one catalogue
Shippra Compliance
Accreditation & Compliance
Accreditation and statutory returns assembled from the record the institution already keeps.
- Criteria on the record
- Evidence, collected as it happens
- Returns, prepared
- Credit and award data
- The audit trail
- The gaps, early
- Owners and due dates
- Approvals and renewals
Shippra Records
Records & Certificates
Transcripts, certificates and verifications issued from the record — and provable afterwards.
- Requests without the queue
- Transcripts from the record
- Documents that prove themselves
- Verification, answered
- The permanent archive
- Duplicates without the doubt
- The whole graduating batch
- Clearances before issue
Shippra Hostel
Hostel & Residence
Rooms, mess and the night roll — the residential half of the institution, on the same record.
- Allocation that stays true
- The mess register
- The night roll
- Gate pass and leave
- Complaints that get closed
- Visitors on the record
- The waiting list
- Sick bay and incidents
Shippra People
HR & Payroll
Everyone who works here — records, attendance, leave and payslips — in one place.
- The staff record
- Attendance & leave
- Payroll that runs itself
- Who may do what
- Growth on the record
- Compliance, filed
- From vacancy to joining
- The last day, settled
Shippra LMS
Learning Management
Teach, set work and grade in one place — and the mark reaches the record on its own.
- Build the course once
- Set it, mark it, hand it back
- Plays well with others
- Marks that file themselves
- The live class
- The conversation after class
- The week a class faces
- The student who went quiet
Shippra Admissions
Admissions & Enrolment CRM
Every enquiry in one pipeline — answered while the family is still deciding.
- Every enquiry, one list
- Documents, checked calmly
- The offer with the fee link in it
- Where families pause
- The visit
- Seats, settled fairly
- A form per programme
- The family you already know
Shippra Finance
Fees, Billing & Accounting
Fees defined once, collected without a queue, and a ledger that agrees with the bank.
- Fees, defined once
- Invoices that send themselves
- A ledger that keeps itself
- Scholarships & waivers
- The receipt that keeps
- The month, readable
- Withdrawals & refunds
- One bill per family
Shippra Transport
Fleet & Routes
Routes planned from where riders live, and every bus visible to the desk and the family.
- Routes drawn from life
- The bus, on the map
- Boarding on the record
- The fleet, roadworthy
- The alert at the stop
- Kilometres that count
- Seats, stops and changes
- The duty, covered
Shippra Placements
Placements & Careers
The placement season as a record — recruiters, drives, candidates and the offer.
- The recruiter register
- Drives and rounds
- Eligibility, read not retyped
- The candidate file
- Offers to acceptance
- The season, reported
- Getting ready for the season
- Internships and industry stints
Shippra Alumni
Alumni & Advancement
The register that keeps going after graduation — people, chapters, events and giving.
- The graduate register
- Chapters and cohorts
- Events and reunions
- Giving and pledges
- Mentoring and referrals
- Reaching people properly
- Degree checks, answered
- Privileges after graduation
Shippra Stores
Inventory & Procurement
Stores, assets and purchasing — from the indent a department raises to the item on the shelf.
- Indents and approvals
- Purchase and vendors
- Goods received
- Stock and issue
- The asset register
- Maintenance and life
- Verification, shelf by shelf
- Levels that speak up
Shippra Research
Research & Grants
Projects, funding, scholars and output — the research record a university can actually produce.
- Projects and sanctions
- Grant utilisation
- Scholars and supervision
- Publications and output
- Ethics and approvals
- The research picture
- Reports the funder is owed
- People paid from the grant
Shippra Care
Health & Wellbeing
The infirmary, counselling and welfare record — held carefully, and seen only by those who should.
- The visit record
- Allergies and conditions
- The counselling file
- Incidents and follow-up
- Access by role
- Telling the family
- The medicine cupboard
- The yearly check-up
Shippra eOffice
eOffice: Files, Notings & Approvals
Files, notings, correspondence and approvals — the office that moves without the trolley.
- Correspondence in
- Files that move
- Notings and drafts
- Approval that holds
- What is pending, and where
- Closed, kept, findable
- Letters that go out
- Charge handed over
Shippra Meetings
Board, Committee & Meetings
Agendas, papers, minutes and the actions that follow — governance kept as a record.
- Items become an agenda
- Papers, circulated
- Minutes against the item
- Resolutions on the record
- Action taken report
- The decision archive
- Attendance and quorum
- Bodies and their members
Shippra IQAC
Internal Quality Assurance Cell
The quality cell as it actually works — its members, its sittings, its feedback, its audits and the year's report.
- The cell and its members
- The year the cell sets itself
- Sittings, minuted
- Actions that come back
- Feedback, gathered and read
- What was done about what was said
- Academic and administrative audits
- The year's quality report
Underneath
all of it
Four things that do not change,whichever bundle you take
Your own database
Provisioned per institution. Your records are never in a shared table with anyone else’s — an architectural fact, not a policy.
Your own domain
It runs at your address, under your name, crest and colours. Nothing a student or a parent sees carries ours.
Nothing to host
No server room, no patching weekends, no machine of your own humming away all night. It runs close to whoever is using it, on infrastructure shared rather than duplicated.
Your record, exportable
The record belongs to the institution, not to us. Take it out in an open format whenever you want — including the day you decide to leave.
How it starts
Nobody stops teaching while it is put in
An institution adopts one app or the whole bundle, in the order that suits its year — and the rest keeps working the moment each one is added.
The record is brought over
Students, staff and the current year loaded from whatever holds them now — a system, or a spreadsheet.
One desk goes live
A single office starts working on it, with the old way still standing beside it.
The rest follow
Each app added when its office is ready — and it reads the record the first one already filled.
The paper stops
The parallel register is retired only once nobody is reaching for it.
Before you ask
Questions medical and nursing colleges ask us
Does this mark our faculty attendance on the council portal?
No, and be wary of anyone who says it does. Where a council requires attendance marked on its own app, by the person themselves, in its own way, that stays exactly as it is — we do not put ourselves between a faculty member and a regulator. What we hold is the college's own answer about its own staff: who was rostered, who taught, who was on leave, who was on duty that night, in one place instead of a department diary, a leave file and the payroll register. That is the version you are asked for when somebody wants to know what actually happened in a week.
Will this replace the logbook the examiner asks to see?
No. The book stays, it is still signed, and a student should still carry it — an examiner is entitled to ask for the thing itself and no screen substitutes for that. What changes is that an entry is recorded once, when the person supervising signs it, so the college can see mid-term which students are behind on which procedures rather than finding out in the hall. If your council prescribes a particular format, you print in that format; the record underneath does not mind.
The hospital has its own system for patients. Does this touch it?
No, and it should not. Patient records belong to the hospital and to the people in them, and we stay away from them — nothing here holds a diagnosis, a prescription or a case sheet. What we keep is the teaching side of the same building: who was posted where, who supervised, what was observed and signed off. That is the part the college is accountable for, and the part currently written on a sheet in the duty room.
Our nurses need proof of training years later, sometimes abroad
For the years that are on the record, yes — a transcript, a completion certificate or a confirmation of what somebody actually did is drawn from the record that produced it, and whoever it is shown to can check it without telephoning your office. For batches that left before you begin, no: those stay in the registers and the bound files, and we will not pretend a new system reaches back into them. Most colleges bring across the years they are asked about most often and leave the rest where they are. Registering with a council, or getting a document attested at an office, is still somebody's errand and it stays yours.
Not quiteyour institution?
All solutionsGet
started
Bring Shippra to your medical or nursing college
Tell us how you keep your records today. We map the apps to that, rather than asking you to work the other way round.
- A guided demo on your own data
- The apps mapped to how you run
- No obligation, no sales pressure
Prefer email? hello@shippra.cloud